Supply Chain Redesign (33 Inpatient Units)

Challenge: To standardize 33 clean supply room, reduce “stock outs” and meet demand of supplies, adjust supply levels and wasted inventory to reduce costs, and to minimize supplies stored outside designated bins. “Reduce Variability, Build Predictability”

Results/Outcomes:

  • Standardized Supply Rooms with 8 categories (staff have the ability to navigate any supply room with reduced time wasted on finding supplies)

  • Reduction in stock outs due to accurate supply levels (1,353 to 909)

Core Team: Materials Management (Supply Chain) Nursing, Senior Project Manager, Various Department Leadership

Timeline: 12 weeks

Week 1: Define

Project Kick-off/Alignment

  • Inpatient Units Layout Overview

  • Project Charter

  • Project Plan

Week 2: Measure

Current State Assessment

  • Stakeholder Interviews (Nurses, Supply Chain Team, etc.)

  • Current State Process Maps

  • KPIs and Data Requests

    Week 3: Analyze

  • Data Analysis

    • Accurate/Complete Data

    • Clarify Inconsistencies

    • Data Findings

    Week 4: Design and Improve

    • Current state (process maps, performance metrics, stakeholder Interviews)

    • Supply chain levels analysis (by supply category, supply type, bin sizes, min/max levels, supply quantity/ordering information, cost, lead/lag time, etc.)

    • Action plan

    Weeks 5-12: Implementation

    • Redesign

      • Update “Par Levels” min/max

      • Match Bin Size (physical changes)

      • Adjust weight detection of bins based on size and supply for automatic re-ordering

    • Prep Rooms

      • Relabel

      • Count/locate

      • Review bin sizes 

      • Add/remove items

      • Room layout

    • Continuous Improvement

      • Adjustments to bin 

      • Review and monitor adjustments

      Skills Used

    • Lean Six Sigma, Project Management, Excel, Powerpoint, Word, Sharepoint, Supply Chain Management

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Case Management Redesign